This brochure/itinerary is based on the most up-to-date information available at the time of publication. We reserve the right to alter any brochure/itinerary information prior to or after your tour booking due to unforeseen circumstances. If we are aware of a change far enough in advance, we will notify you at the time of booking; otherwise, our Tour Manager or Local Representative will notify you. If there are circumstances beyond our control, such as all hotels being fully booked, clients may be required to stay in hotels other than those listed or in other cities.
The menus are pre-made menus provided for the tour’s meals. We cannot process a special meal, unlike an airline.
Hotels:
Rules: Every guest above the age of 18 must have a valid photo ID, according to government rules. Driver’s licences, voter’s cards, passports, and Adhar cards are all acceptable forms of identity. Guests will not be able to check in unless they have a proper ID. TripEasy Holidays is not responsible if the hotel refuses to let you check in owing to the abovementioned cause.
The hotel’s primary check-in guest must be at least 18 years old. Children accompanying adults might range in age from 1 to 12.
Booking Confirmation: For same-day check-ins, it takes at least 4 to 8 working hours to confirm a reservation at the hotel.
Rooms: We have chosen hotels that are both comfortable and convenient. The majority of the rooms have their own bath or shower. The accommodations will be the same category as those listed in the itinerary.
Because the rooms are small, we propose that only three people share one room for your personal comfort. Triple rooms are typically no larger than twin rooms, and the third bed is sometimes a rollaway cot temporarily placed in a twin room. All baggage and personal possessions are your responsibility at all times and in all circumstances.
In the event that such items are lost from the hotel, we shall not be held liable. Any damages to the hotel rooms that occur during your stay are your responsibility.
All rooms with double occupancy will feature either a shared double bed or two separate beds. We cannot guarantee any specific style of bed layout because it is entirely dependent on the hotel. We cannot guarantee neighbouring rooms for a family or group of friends.
Extra charges for an extra bed, a child, food, and other services not mentioned in the booking may vary depending on the hotel. If your reservation includes an extra bed, you may be given a folding cot or a mattress to use as an extra bed (depends on hotel).
General Check-in: A hotel’s check-in time is usually 2 p.m., and check-out time is usually 12 p.m. However, you should confirm any early check-in or late checkout arrangements directly with the hotel.
Tariff: The room tariff includes all taxes, but it excludes prices for any additional services or amenities (such as room service, mini bar, snacks, or phone calls, unless otherwise specified). These services will be billed when you check out.
Accommodation: If a hotel refuses to accommodate guests acting as a’couple’ due to a lack of sufficient I’d proof, TripEasy Holidays will not be held liable and will not issue a refund for such bookings.
The hotel maintains the right to refuse accommodation to residents of certain areas or cities. TripEasy Holidays is not liable for any hotel check-in refusals or refunds resulting from the aforementioned reason.
Users must pay the corresponding cancellation/modification charges for any adjustments. Modified reservations are subject to availability and may be subject to the hotel’s cancellation policy. Cancellation/modification fees are customary, and any waiver is at the hotel’s discretion.
Cancellations: In the event of a cancellation or alteration, any discount granted on the actual booking price will be forfeited.TripEasy Holidays provides flights. In addition to the airline fee, a fee is imposed each passenger. TripEasy Holidays is not responsible for any changes to flight schedules, cancellations, or airline/hotel status. The airline fees mentioned above are estimates based on their fare rules, which are subject to vary due to factors such as currency exchange rate fluctuations. The correctness of airline information is not guaranteed by TripEasy Holidays. We recommend rescheduling or cancelling your tickets at least 72 hours before the flight’s departure.
TripEasy Holidays charges a service fee of 3% of the total ticket price in addition to the airline cancellation cost.
Please note that flight rescheduling and cancellation are not available online; instead, please call us. Please contact our Team with any questions or clarifications.
Please see the following Important Flight Notes:
Booking:
Your reservation is non-transferable, and the passenger’s name cannot be changed. For all direct communications with the airline concerning this booking, use the Booking Reference/Ticket number. The status of your ticket is confirmed by your ticket number.
Contact the TripEasy Holidays Team if you encounter any errors during the ticketing process, need a refund for a cancelled ticket, or need a date or flight adjustment.
Bookings@tripeasyholidays.com / +91 9925608484 / TripEasy Holidays Support Detail
When will I receive my E-Ticket? Your E-Ticket will be sent to the email address you supplied during the booking process.
Because baggage allowances may vary depending on your schedule, it’s best to only bring the bare minimum.
Cancellation / Changes:
Cancellation and refund procedures: Call 24 hours in advance for domestic tickets and 96 hours in advance for international tickets. A partial refund may not be possible once you have flown.
If you need to cancel within 24 hours, call the airline’s toll-free number.
You must notify the TripEasy Holidays team for a no-show refund within 24 hours of the departure date, otherwise you will not be entitled for a refund.
We can issue a refund once we receive payment from the airline.
Travel Documents: For domestic flights, you must have government-issued picture identification (ID) together with your E-Ticket. This could be a driver’s licence, passport, PAN card, voter ID card, or any other kind of identification.
For infant passengers, it is mandatory to carry the Birth certificate. It is your responsibility to ensure you have the appropriate travel documents at all times.
For International flights, 6 months validity Passport needs to be carry. Kindly check your visa validity before your departure, visa must be valid during your stay also check if any transit visa require.
Check-in
Passengers must check-in three hours ahead to the scheduled departure time. Domestic International flights now take 4 hours, and counters close 60 minutes before departure for domestic flights and 90 minutes before departure for international flights. Passengers are advised to schedule their arrival at the airport accordingly. Any passenger who fails to report on time may be denied boarding.
At the time of check-in, a printed e-ticket must be displayed on a laptop, tablet, or phone. We recommend that customers check in online 24 to 48 hours before their flight departure time, depending on the airline.
Delays/cancellations:
Flight delays and cancellations are subject to change without notice. It is recommended that you verify with the airline directly 12 hours prior to your flight’s departure; otherwise, TripEasy Holidays will not be responsible for any changes in flight schedules or cancellations. Check the Departure and Arrival Terminals as well.
If an airline cancels a flight, passengers must obtain a stamped/endorsed copy of their ticket in order to receive a full refund and contact us for any new options provided by the airline or other new options.
TripEasy Holidays will not be held liable in the event of an airline cancellation or a misconnection of an onward flight due to a delay.
Itinerary Changes:
On some departure dates, we may run more than one coach. We will occasionally reverse the direction or slightly alter the schedule, including the flight routing, for the comfort and convenience of our passengers. These changes will be communicated to you prior to the start of the tour or during the tour.
If a client misses any part of a sightseeing trip or other excursion owing to his own delay, he will not be entitled to a reimbursement.We employ air-conditioned/air-cool coaches.
Coach I Sitting:
If you have any high-value items with you on the bus, we advise you not to leave them behind when you exit. In the event that such items are lost from the bus, we shall not be held liable. You are responsible for all baggage and personal goods at all times and in all circumstances. Any damages to the coach that occur during your journey are your responsibility, and the firm is not responsible. Specific laws apply to drivers, such as maximum driving hours per day and week, and daily rest periods.
Clients must closely keep to the day’s itinerary so that the driver can complete the journey; otherwise, certain sightseeing itineraries may be missed as a result of your actions, and you will not be reimbursed.
Accommodation For Children Under The Age Of 12:
It is expressly stated and agreed that a child under the age of 12 who is booked on the tour at the discounted rate without a bed will not be supplied with a bed at the hotel while on the tour. The company will not offer any refunds or pay any compensation to the client if they alter their rooming while on the tour. If the Client decides to change rooms while on the tour, they will be required to pay an extra fee, which will be determined by availability.
Registration:
It will be regarded and construed that the customers have duly authorised the travel agent or preferred sales agent (PSA) through whom they booked the tour to sign the Booking Form for and on behalf of the persons specified in the Booking Form. The Client’s or their travel agent’s/signature PSA’s on the Booking Form constitutes full acceptance of the Terms and Conditions mentioned herein. No one, including the Company’s Employees and Agent/PSA, has the ability to change, add, amplify, or waive any stipulation, representation, term, or condition set forth in this Brochure unless the Company does so in writing.
Any assurance offered by anyone is without consequence. Without assigning any reason, the Company maintains the right to refuse to register any person/s as Clients for any Tour or to terminate their registration.
Cancellations:
All services for group excursions, such as airline seats, hotel accommodations, and ground transportation, are pre-blocked far in advance. If these services are not supplied within the time limit specified below, we will be obliged to pay penalties to all of our suppliers/vendors. If you must cancel the Tour due to unforeseen circumstances, you must notify us in writing. This Cancellation will be followed by another Cancellation. When a cancellation is made, there are cancellation charges per person.
At least 31 days before departure 25% of the total tour cost
30 to 16 days before departure 50 percent of the tour price
15 to 6 days before departure 75 percent of the tour price
5 days or fewer before departure, or a “No Shoe on the Tour” policy will apply. The full cost of the tour
In the event of cruises, any cancellations will result in the loss of 100% of the cruise cost paid, regardless of the time of cancellation. Without assigning any cause, the firm maintains the right to cancel any Tour prior to departure. The company cannot be held liable for any additional costs or fees incurred as a result of the issuing or cancellation of air tickets or other arrangements made outside of the company.
Refunds:
For bookings made directly with the company’s office, refunds (if any) for revisions and/or cancellations will be issued straight to you. Refunds will be directed through our Preferred Sales Agent (PSA) or your Travel Agent for bookings made through them. Refunds would take at least 30 days to complete. There are no refunds for services that are not used (e.g. Meals, Entrance Fees, Optional Tour, Hotel, Sightseeing etc.).
Deviations:
If you wish to travel in advance i.e. before the published departure date as mentioned in the brochure or like to come back on a later date after the tour ends, you are required to pay deviation charges of INR 5000/- per person per deviation (subject to availability of seats in the group booking class and ticket validity) The request for deviation should be given in writing to the company at the time of booking as these request are subject to availability and we are not holding seats for the same. The deviation request will be subject to availability and payment for the same does not guarantee the date requested.
Booking deposit of Rs.25,000/- is required three weeks before to travel. 50% of the tour cost is due two weeks before to departure.
Payment of the Balance When making cash payments of Rs 25000 or more, a copy of your PAN card will be requested.
Transferring from one tour to the next:
A transfer from one tour to another before the departure of the initially scheduled tour will be viewed as a cancellation on that tour, resulting in the cancellation charges listed below and a new booking on another.
Minimum Participation:
Tours listed in the brochure/itinerary require a certain number of paying participants. If the minimum required participation is not met, the company maintains the right to change, amalgamate, alter, vary, or cancel a tour without having to pay any compensation. If the company decides to run the tour with less than the minimum required participation or if the participants are required to travel as single travellers, the company reserves the right to charge an additional pro-rated price. Individual travellers will not be supplied with certain services, including those of a tour manager, and the client may travel on the same schedule with some modifications, such as by coach, airport transfers at set times, and so on.
Group Tours to Europe/U.S.A 35 Minimum Adults
Group Tours to Far East 16 Minimum Adults
Group Tours to Islands 16 Minimum Adults
Group Tours to South Africa And others 16 Minimum Adults
Group tours to Australia/ NewZealand 16 Minimum Adults
Scope of activity:
The scope of our services is limited to travel and vacation planning. We do not own or run any airline or shipping company, nor do we own or operate any hotel, transportation, or other facility or service featured in this brochure. We take great care in choosing all of the ingredients for your vacation; however, because we only select and inspect them and have no control over how they are run, we cannot be held liable for any injury, death, loss, or damage caused by the act or default of the management or employees of any hoteliers, airlines, shipping companies, coach owners and operators who are independent contractors arising outside of our normal selection and inspection process.
Information Privacy:
We keep all of your personal information private and only share the information we need with the airlines, hotels, and other service providers who will provide you with services during your tour. However, we may be forced to reveal the information you provide if it is required by law, a court order, or the rules, regulations, or investigation of any government statutory agency with regulatory jurisdiction over the Company.Health and Insurance:
It is the Client’s responsibility to notify the Company if the Client has any medical condition that may impair his capacity to fully enjoy and pursue the Tour Arrangements, or if the Group’s or any member’s interests are jeopardised. Before departure, the Company maintains the right to request documented certification of the Client’s medical fitness. The Company will not be liable to give any assistance if a medical issue has not been mentioned.
Message:
Any communication sent to the Client’s address as specified in the “Booking Form” is presumed to have been received by the Client. A Travel Agent/PSA who books a client’s trip will act as a conduit for information from the client to the company and vice versa. The Company will not be held liable for any errors made by such TravelAgent/PSA.
Visas:
If a client’s or the company’s application for a visa is denied by the concerned embassy or authority due to insufficient documentation provided by the applicant or for any other reason, the company is not liable or responsible. Additional documents and/or a personal appearance may be required by the consulate. The visa fees cover the cost of the visa itself, as well as processing fees, professional fees, and overheads.
All costs associated with the visa application shall be borne by the customer, and the non-refundable deposit given by the client shall be forfeited, with no claim whatever being made.
We will not be liable in the event of non-granting of such documents, nor for any delay, denial, or other related act/ omission, or for any loss, expense, damage, or cost resulting therefrom, as granting or rejecting visas and immigration clearance is solely the prerogative of the concemed sovereign governments.
The position in respect of a customer cancelling a tour owing to a lack of papers does not change just because the client applied for such a document through us.
Even if the visas are denied, the client is responsible for paying the company’s fees. In the event that a client is unable to travel on the tour originally booked by him/her, due to rejection of the visas by the concemed embassy, the said client have the option to postpone his/her tour to any other future date or transfer his tour to any other tour and in such case the transfer fees for the transfer of the tour shall apply. However, if the client books and pays within the cancellation period and is unable to travel due to any reason whatsoever including the non availability of visas or any travel documents, the cancellation policy will apply.
We want you to understand and agree on followings,
A) Visas are obtained at the consulates of the respective countries in India, which are located in Dehli, Mumbai, or other cities other than Ahmedabad.
B) We transmit your passports and other documents to our visa agents in Mumbai, Delhi, or other cities, who then submit/collect your passports and documents at the appropriate consulates.
C) Your passports and documents are sent from Ahmedabad to these destinations using reputable courier firms or airline cargo services.
D) Some consulates have collection offices or agents in Ahmedabad that accept passports on their behalf and send them to their respective consulates in Mumbai, Delhi, or any other location outside of Ahmedabad. We may submit your passports to such authorities in Ahmedabad in some situations.
Travel Conditions:
A)The Client must adhere to the Tour Program and return to India within the validity of the flight ticket and/or visa. If the client fails to join the group at the start of the tour, joins the group later, or quits the group before the tour ends, there will be no refund. It should be emphasised that the Client is solely responsible for arriving at the Tour’s starting point and registering with the company’s representative at the designated location, date, and time.
b) Even if a customer is unable to reach the point of commencement of the tour owing to any reason whatsoever including loss of baggage or loss of travel documents, his booking shall be deemed as "no show" on the tour and 100 percent cancellation charges will be assessed.
c) If a customer uses pre-tour services or a portion of them but fails to join the group for the main tour at the appointed time or cancels the tour and tour arrangements or a portion of them, it is considered a “no show,” and there will be no compensation for the pre-tour or main tour services not used.